Treasury Reconciliation Manager

BRIEF STATEMENT OF THE PURPOSE OF THIS POSITION:

The Reconciliation Specialist supports the Finance Department in an effort to achieve organizational goals. This person works closely with the stakeholders to support the payroll service client base.

PRIMARY RESPONSIBILITIES OF THIS POSITION ARE:

1. Ensure all daily tasks are completed by Treasury II and Treasury III specialists

for Wire, Settlement, OBC, Tax and Sweep restricted accounts

1. 1. Ensure all GL files are imported to Treasury Software
   2. Ensure all Bank activity is imported into Treasury Software
   3. Ensure GL and Bank activity reconciles to bank account balance (daily)
   4. Reconcile transactions daily for all restricted accounts
2. Ensure all weekly tasks are completed by Treasury II and Treasury specialists

for AP Benefits, Workers Comp and 401k restricted accounts

1. 1. Ensure all GL files are imported to Treasury Software
   2. Ensure all Bank activity is imported into Treasury Software
   3. Ensure GL and Bank activity reconciles to bank account balance (weekly)
   4. Reconcile transactions daily for all restricted accounts
2. Ensure all Restricted accounts are reconciled and balanced to the bank statements (monthly)
3. Ensure all Tax impounds balance to tax payments by client (quarterly and annually)
4. Ensure Stale dated checks are being reimbursed to clients (monthly)
5. Ensure Treasury specialist are submitting adjusting transactions to ACH team as defined in SOP. Specifically ensure adjusting entries are processed by the end of the month
6. Ensure accurate records/reconciliation logs for all accounts (including uploading files to Box)
7. Perform performance reviews and goals for Treasury II and Treasury III specialists
8. Promote teamwork within the team
9. Lead by example
10. Other projects as assigned by the Vice President Treasury Management

EDUCATION AND EXPERIENCE:

• At least 5 years in finance role, preferably with online banking and/or reconciliation experience
• The position requires a detail oriented, self-starter who has experience with online banking, is PC savvy and has good time management skills
• The position also requires strong organizational and communication skills. A strong product, service and technical background is preferred. Strong customer service skills are essential.
• High level of skill with Excel
• Proficient with a 10 key
• Ability to Multitask
• Able to handle a busy working environment with multiple deadlines

INFINISOURCE CORE VALUES:

Put Customers First

Definition: Strive to create the most value for the internal or external customer by dedicating yourself to meeting their expectations and establishing a mutual long-term success.

Behavior:

• Provide suggestions to improve quality and value to the customer
• Maintain positive customer relationships through effective communication
• Take personal responsibility for ensuring that any issues raised by customers receive prompt responses
• Routinely seek customer feedback and incorporates this data into strategies and action plans
• Maintain exceptional customer relations while developing new opportunities

Maintain a Balanced Life

Definition: Establish and communicate the Big Rocks in your life to maintain personal stability by attempting to give equal weight to both your personal and work life.

Behavior:

• Manage the priorities of both home and work to achieve an appropriate healthy balance
• Proactively seek out other's assistance in completing assignments to effectively manage workload
• Spend time completing the most critical tasks of the day and set priorities to leave work at a reasonable time
• Demonstrate flexibility in both work and home life to address changing demands
• Spend appropriate time between work and home to avoid neglecting the needs of each

Be Champions of Change

Definition: Accept, value, and actively promote change as a necessary business function by acting as an advocate for change initiatives.

Behavior:

• Motivate others to change by providing relevant facts and instructive data
• Encourage and enlist others to participate in leading change
• Model positive attitude toward change by clarifying that difficulty and conflict present opportunities for growth
• Remove barriers to facilitate change
• Continuously improve existing policies and attitudes in favor of more innovative and effective methods

Remain Learning Oriented

Definition: Dedicate yourself to continuous and productive organizational learning and live that commitment by constantly learning.

Behavior:

• Continually raise the bar on your personal performance by enhancing current skills
• Demonstrate openness to new and different ways of doing things
• Exchange information freely with others to promote their learning and understanding
• Create or participate in opportunities for self and others to acquire skills through a variety of methods

Continually Improves

Definition: Recognize the danger of becoming wedded to internal processes and organizational thinking. Continually seek improvement methods for people, product, profit, and process by thinking outside the box.

Behavior:

• Institute quality measures and seek ways to continually exceed them
• Look beyond the organization for new ideas and innovative approaches that can be implemented
• Analyze service and quality to identify gaps and take corrective action within own function
• Support the strategic initiatives by continuously improving how the work gets done

WHAT ARE THE COMPETENCIES AND SKILLS REQUIRED TO BE EFFECTIVE IN THIS POSITION:

Manages Conflict

Definition: Approaches conflict in a constructive manner, refraining from personal attacks and excessive emotions. Monitors own and opponent's viewpoints.

Behaviors:

• Demonstrates an ability to control and filter emotions in a constructive way
• Maintains professional composure in difficult emotional or challenging situations by acting in a calm, rational manner that provides stability for others
• Takes conflict in stride; handles intensive conflict situations in an even-mannered way
• Maintains a focus on the issues at hand; avoids using negative tactics of influence
• Seeks assistance or mediation to make progress when conflict situations or negotiations are stalled

Takes Action

Definition: Reacts quickly and decisively to changing business conditions, while at the same time paying attention to thoroughness and quality

Behaviors:

• Takes precise action on emerging opportunities in a rapidly changing, ambiguous environment
• Acts decisively when a rapid response is required
• Takes actions before directed to or forced by events
• Acts quickly and decisively in a crisis where the norm is to wait, study, or hope the problem will go away
• Conveys a sense of urgency and a bias for action

Effective Problem Solver

Definition: Employs analytical abilities, pragmatism, and other tools to resolve complex problems in a variety of contexts

Behaviors:

• Fashions solutions by synthesizing and applying relevant information or data
• Employs thorough analysis and pragmatism to sort through and reach timely decisions
• Spots what is at the root of a problem; i.e., distinguishes it's symptoms from its causes
• Breaks down a problem or a situation into discrete parts that are easier to manage
• Figures out how to solve problems, even those that appear hopeless

Empowers Others

Definition: Helps others reach higher levels of performance through trust, delegation, participation, and coaching

Behavior:

• Displays trust in others by giving them additional responsibilities
• Displays confidence in individuals by delegating key tasks/functions
• Displays a strong commitment to the success of others by providing clear feedback on issues or behavior
• Gives others the power to participate in decision-making and share in responsibility
• Provides whatever is needed to help others take charge of their work and successfully produce result

Builds Trusting Relationships

Definition: Builds and effectively utilizes relationships and informal influence networks to achieve goals. Shares knowledge and builds trust with colleagues, superiors, and employees.

Behaviors:

• Takes actions that respect the needs and contributions of others
• Prepares for interactions by anticipating others' needs and adapts for individual differences (e.g., social styles)
• Establishes rapport with people by sharing own experiences, listening to others, and identifying commonalities that create personal connections
• Seeks to understand others by noticing and responding to nonverbal behavior
• Develops strong working relationships with critical business partners

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, drive, fly and hear. The employee is required to use hands. Specific vision abilities required by this job include close vision for written work and PC use. The noise level is usually fairly quiet.

DISCLAIMER:

The lists under Essential Functions and Additional Responsibilities are not exhaustive, but are merely the most accurate lists for the current job. Management reserves the right to revise the job description and to require that other tasks be performed when the circumstances of the job change.

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