Marketing Event Coordinator

Marketing Event Coordinator

Summary/objective

Reporting to the Events Manager, this position is responsible for coordinating and organizing a variety of events, meetings, tradeshows, and conferences throughout the year. We are seeking enthusiastic candidates with fresh ideas and strong, proven organizational skills who love to work in a fast-paced environment.

Core Job Duties

• Understanding requirements for each event, planning with attention to budget and time constraints.
• Coordinate and negotiate the booking of, and event details, with venues/vendors.
• Manage all elements of the events program including staffing, logistics, operations, schedules, vendors/agencies and production.
• Collaborate cross-functionally with regional sales and marketing counterparts, the corporate events team, technology partners, and other business stakeholders.
• Preparing regular event reports and budgets by gathering, analyzing, and summarizing relevant information
• Support isolved hosted event registration process and pre-and post-event communications.
• Host pre-event planning sessions and post-event follow-up sessions with relevant stakeholders.
• Foster and maintain positive working relationships with all stakeholders to support and meet defined event goals.
• Partner with appropriate team members and vendors to ensure the successful development and execution of events – internally and externally.
• Support operational goals and logistics, including but not limited to, rooming blocks, shipments, layouts, event orders, onsite needs, app development, AV needs, etc.
• Establish methods to track event success and gather feedback. Develop and maintain historical data and information for event analysis.
• Oversee event details, and act quickly to escalate or resolve any issues.
• Managing and drafting promotional event communications and social.

Job Complexity

Developing professional expertise. Beginning to focus on attaining proficiency in one or more areas of their role. Applies company policies and procedures to resolve a variety of issues.

Interaction

Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Exercises judgment within defined procedures and practices to determine appropriate action. Builds productive internal/external working relationships.

Supervision

Normally receives general instructions on routine work, detailed instructions on new projects or assignments.

Experience

Typically requires a Bachelor's degree and a minimum of 2 years of related experience; or an advanced degree without experience; or equivalent work

experience.

Scope

N/A

Discretion

N/A

Minimum Qualifications

• 1+ years marketing and 2 years hotel events management experience
• Bachelor's degree in marketing, business, or a related field
• Passionate about events, marketing, branding and lead generation, with a focus on creating in-person programs that drive business results
• Strong experience managing budgets and tracking expenses, attention to detail a must
• Excellent communication skills, able to engage with all levels of stakeholders, customers and external partners
• Able to work independently and collaborate effectively with others to achieve results
• Proven experience managing vendor and agency relationships to ensure event success
• Enjoys working in a collaborative, team-oriented matrixed organization
• Outstanding customer service skills for internal teams and peers
• Calm, confident, and organized with great attention to detail
• Comfortable in fast-paced environments and managing multiple events at once
• Open to feedback and able to adapt it to grow the event program strategically
• Enjoys traveling and being hands-on at events while also managing logistics behind the scenes
• Proficient in Microsoft Office, Swoogo and HubSpot. Eager to learn new tools like CRM, data management, and event marketing platforms
• Must be willing to travel extensively (up to 35%)
• Can-do, positive attitude
• Understanding of the B2B Saas space (but experience in B2B is highly preferred)

Physical Demands

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds.

Travel Required

Yes, up to 35% domestic travel may be required.

Work Authorization

Employee must be legally authorized to work in the United States.

FLSA Classification

Exempt

Location

Any

Effective Date

2-10-25

About isolved

isolved is an employee experience leader, providing intuitive, people-first HCM (Human Capital Management) technology. Our solutions are delivered directly or through our partner network to more than five million employees and 145,000 employers - who use them every day to boost performance, increase productivity, and accelerate results while reducing risk. Our HCM platform, isolved People Cloud, seamlessly connects and manages the employee journey across talent management, HR & payroll, workforce management and engagement management functions. No matter the industry, we help high-growth organizations employ, enable and empower their workforce by transforming employee experience for a better today and a better tomorrow. For more information, visit www.isolvedhcm.com.

isolved is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. isolved is a progressive and open-minded meritocracy. If you are smart and good at what you do, come as you are. Visit www.isolvedhcm.com/careers for more information regarding our incredible culture and focus on our employee experience. Visit www.isolvedeebenefits.com for a comprehensive list of our employee total rewards offerings.

Current Openings for Marketing Event Coordinator Jobs at isolved

Job Title	Department	Location
Marketing Event Coordinator	Marketing : Corporate Marketing - Events Operations & Creative	Remote, US

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