Event Coordinator

BRIEF STATEMENT OF THE PURPOSE OF THIS POSITION

This position is responsible for organizing training, events, marketing events, and tradeshows, ensuring items are accounted for, and maintaining a good sense of inventory at all times. In this role, applicants should have project management skills, as well as some understanding of marketing and promotional techniques. We are seeking enthusiastic candidates with fresh ideas and strong, proven organizational skills.

PRIMARY RESPONSIBILITIES OF THIS POSITION

• Assist in executing event task list produced with event team members
• Coordinate with vendors to seek information'proposals, event items, delivery dates, reservations, and floor plans, as well as handle various other logistics for each event
• Assist with and coordinate promotional activities for the event'including, but not limited to social campaigns, emails, mailings, etc.
• Coordinate with Event Manager that event is completed smoothly and resolve any issues that may occur.
• Analyze the success of each event with Event Manager and prepare post event reports
• Produce planning handbook for each event with Event Manager's assistance
• Perform word-processing, typing, e-mailing, data entry, copying, processing mail, and/or taking note-related tasks
• Maintain excellent working relationship from initial lead call throughout the duration of an event, maintaining close contact with all supporting individuals and departments.
• Assist with ordering catering, promotional items, print items and other varied items
• Tracking inventory of all Marketing materials prior to and following each event.
• Set up for and clean up after in-office events and training sessions
• Assist the training team with setup and organizing training sessions.
• Schedule flexibility required as training events may require occasional start times as early as 6:30 am.

EDUCATION AND EXPERIENCE NEEDED FOR THIS POSITION

• Previous event coordination experience a plus

• SKILLS AND QUALIFICATIONS REQUIRED FOR THIS POSITION

  • Strong organizational and time management skills
  • Excellent customer-service skills
  • Problem-solving skills
  • Analytical skills
  • Ability to communicate with vendors and negotiate
  • Ability to work independently and with team
  • Familiarity with events and tradeshows
  • Ability to work under strict deadlines
  • Team player
  • Travel required 10%
  • Build and adhere to an event budget
  • Proficiency in MS Office'Word, Excel and Powerpoint

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