Administrative Assistant

SUMMARY:

The Administrative Assistant provides clerical and administrative support to the HR Team.  This position is the first point of contact for employees who visit the HR Office in person, call in, or email.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Protect and maintain the security and confidentiality of all HR related information. Uphold the highest standard of confidentiality at all times

2. Maintain files and paperwork in a neat, orderly, and up-to-date manner. Maintain work area in a neat, clean, and orderly fashion

3. Assist with onboarding and New Hire Orientation

4. Responsible for I-9 process'complete form and process in E-Verify

5. Issue key cards

6. Use the kiosk located in the HR Office to assist employees with Employee Self-Serve

7. Input and maintain data in various software programs. Ensure data is accurate Generate reports as necessary

8. Ensure that employee files are maintained and filing is up to date

This job description in no way states or implies that these are the only duties to be performed The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.by the employee. 

SUPERVISORY RESPONSIBILITIES:

This position does not have any supervisory responsibility.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. High school diploma.

2. Two years general admin experience

3.  

   1. Ability to solve practical problems, apply reason, apply common sense and deal with employees at all levels of the organization

    

   2. Proficient with Window applications'Excel, Word, PowerPoint and Outlook

    

   3. Basic knowledge of the principles and procedures of the human resources field

    

   4. Team oriented individual with the ability to communicate effectively both verbally and in writing

    

   5. The ability to work in a fast paced environment with demanding deadlines

    

   9. Excellent time management skills

    

    

   PHYSICAL DEMANDS:

    

   The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    

   This is largely a sedentary role; however, some filing is required.  This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

    

   WORK ENVIRONMENT:

    

   The work environment described herein is representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    

   This job operates in a clerical, office setting.  The role routinely uses standard office equipment such as computers, telephone, copier, scanner, and fax machines.

    

   This job description is not intended to alter the employment-at-will relationship in any way. 

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