Administrative Assistant - Facilities Operations

Why US:

• Headquarters is in Charlotte, NC
• Recently expanded to nearshore
• isolved ranked for SMB Payroll in 2023 Sapient Report
• Voted top places to work in USA 2023

Job Description

The isolved Administrative Assistant - Facilities Operations, reporting to the Director of Facility Operations, you will support the administrative needs of our vibrant Facility Operations team.

Core Job Duties

• Communicate with vendors via phone and email.
• Support multiple site's general building maintenance by assisting in creation and maintenance of a site database.
• Contact property management, landlords and vendors as needed.
• Assist in development of facility maintenance plans, timetables for completion and recommendations for maintenance projects.
• Support annual facility budget creation, review, tracking, and adherence.
• Assist with invoice approval in Certify.
• Work with procurement team and site office managers to help reduce costs for sites; supporting consolidation of vendors, through national accounts where possible.
• Support office downturns, relocations or spin up projects. Attending on-site planning meetings as required, possible travel.
• Project planning, to include creation and tracking of project schedules.
• Oversee auditing of badge security system, including compliance with SOC audit requirements.
• Support strategic planning for facilities.
• Assist in development of a corporate wide safety program, aligning with all OSHA requirements.
• Work with legal and finance departments to negotiate property, equipment and service contracts or leases.
• Assist in development and ongoing adherence of procedures and policies for all facilities.
• Create PowerPoint presentations and various Excel reports.
• Act as liaison between sales and various departments within the company, ranging from finance to operational services.
• Various Ad hoc special projects, both within and outside the department, as assigned.

Minimum Qualifications

• 1+ years administrative assistant/office management experience
• Proficient in Microsoft Office suite, particularly Excel, Word, and PowerPoint
• Extreme attention to detail
• Exceptional organization and time management skills
• Ability to flex and adapt to changing business needs
• Discretion when dealing with confidential information
• Initiative and the desire to own problems from start to finish
• Excellent interpersonal communication skills with ability to work on multiple projects simultaneously.
• Ability to work independently and/or as part of a team in a fast paced, changing environment.
• Ability to work in our Charlotte, NC office five days per week.

About isolved

isolved is an employee experience leader, providing intuitive, people-first Human Capital Management technology. Our solutions are delivered directly or through our partner network to more than five million employees and 145,000 employers - who use them every day to boost performance, increase productivity, and accelerate results while reducing risk. No matter the industry, we help high-growth organizations employ, enable and empower their workforce by transforming employee experience for a better today and a better tomorrow. For more information, visit www.isolvedhcm.com.

EEO Statement

isolved is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. isolved is a progressive and open-minded meritocracy. If you are smart and good at what you do, come as you are.

Disability Accommodation

Visit www.isolvedhcm.com/careers for more information regarding our incredible culture and focus on our employee experience. Visit www.isolvedeebenefits.com for a comprehensive list of our employee total rewards offerings.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions outlined above.

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